Procurement frictionless and fully under control
The Procurement Agent reads purchase orders and invoices, matches them with your suppliers, sends automated emails and warns you before you run out of stock. Your procurement team stops chasing spreadsheets and emails.
No commitment. We'll show you a pilot with your suppliers and your stock in days.
Is your procurement team always chasing spreadsheets and emails?
Supplier orders are placed by hand on loose sheets. Nobody knows what's due in or when until something is already missing. Every supplier demands its own format and channel, replenishments fire when it's already too late, and reconciling what was ordered against what was received and invoiced is a maze of Excel and crossed emails.
Buying by hand costs three times: the time you lose searching and comparing, the cost of never seeing the cheapest supplier, and the stoppage when something is missing and nobody had noticed.
- ✕Supplier orders are placed by hand and forgotten
POs on loose sheets, crossed emails and WhatsApp messages. If no one chases them, they don't go out and stock drops.
- ✕You don't know what's due in or when until it's missing
Without visibility of open POs, the first sign that something didn't arrive is a stalled line or an angry customer.
- ✕Every supplier demands its own format and channel
One by email, another by portal, another by form. Your team wastes time adapting to each instead of buying.
- ✕Replenishments fire when it's already late
The minimum stock threshold lives in someone's head or in an Excel nobody checks. By the time it fires, there's no lead time left.
- ✕Reconciling ordered vs received vs invoiced is hell
Three lists, three formats, three people. Discrepancies surface at month-end close, not when they can still be fixed.
An agent that buys with judgment, not one that puts out fires
We connect your stock, your suppliers, your orders and your invoices. The agent reads every PO, matches it with the suppliers that have stock and the best price, fires off the order emails and warns you before you run out. Your team approves; we take care of the friction.
We connect
Your stock, your suppliers, your orders and your invoices in one place. With OCR on Google Cloud Platform we read any PO or invoice, whatever channel it comes from.
We automate
Order emails, reminders to suppliers who don't confirm and automatic confirmations. Your team approves and the agent runs the rest.
We monitor
Alerts for low stock, discrepancies between PO and invoice and supplier delays. They fire early, not when the line is already stopped.
End-to-end AI Procurement Agent
From automatic ordering to final reconciliation, with a procurement dashboard. Covers PO reading, supplier emails, stock alerts, PO-invoice matching and full reporting.
Automatic orders
The agent creates the PO when stock drops below threshold or when you ask for it, with the right quantities and references. No retyping, no forgetting.
Emails to suppliers
Sends the order email to the chosen supplier, tracks it and reminds those who don't confirm. Every supplier, its format, no effort.
Stock alerts
Threshold per reference, early warning and order fired before anything runs out. Your team stops putting out fires and starts planning.
PO–invoice matching
Every invoice is matched to its PO and its receipt. Quantity, price and reference. If something doesn't add up, an alert fires before you pay.
Reconciliation
Order, receipt and invoice squared automatically. Discrepancies, duplicates and delays visible on a panel, not buried in emails.
Procurement dashboard
Open POs, commitments with suppliers, delays and savings from matching. All spend and all commitments on a single screen.
Your team approves, the agent executes
- ✓Zero orders forgotten
Every need turns into a PO the moment the threshold fires. If the lead approves, the email to the supplier is already ready to go.
- ✓Visibility of commitments
Every open PO, with supplier, date and amount, on a single panel. You know what's committed before you commit more.
- ✓Suppliers under control
Who confirms fast, who delays, who raises prices. Each supplier's history is kept and used to decide next time.
- ✓Replenishments on time
Minimum stock watched in real time, not in a weekly Excel. You're warned while there's still margin, not when the line has already stopped.
- ✓Automatic reconciliation
Order, receipt and invoice crossed without manual work. Discrepancies surface on their own and get fixed before the close, not during it.
Questions the agent resolves on its own
The agent watches stock of Y and fires the PO to X the moment it crosses the threshold. It only needs your sign-off to send the email.
Filters POs by status and age and returns the list, with a reminder ready to resend to the suppliers who haven't replied.
Detects which POs are still pending and fires the reminder automatically, with the reference and the agreed delivery date.
Counts late confirmations and delayed deliveries per supplier. You know who to stop calling first before it happens again.
The AI squares quantity, price and reference. If everything matches, it closes it; if not, it shows you exactly where the gap is.
Sums every pending amount by supplier and by reference. Before a new order, you know what's already on the way.
Procurement connected to your operation, not on an island
A generic procurement ERP forces you to adapt to it and leaves the friction where it was. We connect PO, stock, suppliers and invoices with your real operation, on Google Cloud Platform and with experts in making AI fit how you actually buy.
- Matching with judgment, not the first option
The agent compares stock, price and lead time for each supplier and picks the best, not the fastest to reply. Your savings don't depend on luck.
- Reads any PO and any invoice
OCR with AI on Google Cloud Platform to read orders and invoices whatever the format and channel. Without asking your suppliers to change anything.
- Human control on every activation
The agent prepares and proposes, your team approves and sends. You decide which POs go out on their own and which need sign-off. Nothing gets bought blind.
- Connected to the rest of your operation
Combine it with the Control Tower, Document Intelligence or the visual WMS and data flows between procurement, warehouse and accounting.
A pilot that puts your procurement on autopilot
Closed product, with clear scope and price. No surprises, no endless projects. You start with one family of references or one supplier and grow to the others.
AI Procurement Agent
Setup, stock and supplier integration, PO-invoice matching and alerts.
- Setup and connection of stock, suppliers and POs
- OCR reading of orders and invoices
- Supplier matching by stock and price
- Automatic emails and reminders
- Low-stock and discrepancy alerts
- Procurement and commitments dashboard
Maintenance
Matching tuning, new suppliers and support so procurement keeps running on its own.
- Threshold and matching tuning
- Onboarding new suppliers and references
- Support and periodic review
- Dashboard and alert improvements
Combining it with the Control Tower, Document Intelligence or the visual WMS? Procurement connected to warehouse and accounting saves twice. Ask for a joint proposal. Indicative prices in USD, adjustable based on number of suppliers, references and integration complexity.
We answer your questions
Does it integrate with my ERP?
Yes. We work with the usual ERPs and with spreadsheets, APIs or exports if you don't have a formal one yet. POs, stock and invoices sync both ways so you don't maintain two systems.
What if my suppliers use different formats?
That's exactly what the OCR with AI is for: it reads orders and invoices whatever the format and channel they come in. We don't ask your suppliers to change anything; the agent adapts to each one.
What channel does it use to email suppliers?
By default, email, with templates that respect your brand and the format you already use. If a supplier exposes an API or portal, we can also integrate it so the order goes in directly, without email in between.
How do stock alerts work?
We set a threshold per reference. When stock drops below it, the agent creates the PO, picks a supplier by matching and warns you so you can approve the send. The trigger is automatic; the send is under your control.
Does the agent buy on its own, without human control?
No. By default it prepares, compares and proposes, and your team approves before the email goes out. If you want, you can authorize POs under an amount to go out on their own. You decide how much autonomy to grant.
Are my data and my suppliers' data safe?
Yes. Everything is processed on Google Cloud Platform with role-based access controls, encryption in transit and at rest, and full traceability of every action. Supplier data is only used for your purchases and is never shared with third parties.
How many orders and suppliers can I handle?
From dozens to thousands of POs a month and as many suppliers as you have. The infrastructure scales and the maintenance price adjusts to volume. In the pilot we set a clear scope to measure results with no surprises on the invoice.
What happens after the pilot?
The pilot lasts days and leaves a first flow working end to end, with your stock connected, your suppliers loaded and matching active. From there you decide whether to add reference families, increase volume or connect more systems. No mandatory lock-in.
Request a pilot with your suppliers
Tell us how many suppliers you manage today, which ERP you use and what costs you most in procurement. We'll reply with a pilot proposal in days, not months.
- ✓ No commitment
- ✓ Pilot with your suppliers and your stock
- ✓ Start with one family of references
admin.nexuskpr@nexuskpr.com
+1 (786) 503-0144