Turn any document into ready-to-use data
Invoices, delivery notes, CMRs, orders, contracts. OCR + AI on Google Cloud Platform to extract the fields that matter and connect them with your ERP or your spreadsheet.
No commitment. We'll show you a pilot with your own documents in days.
Are your documents still paper that someone has to type?
Every day invoices, delivery notes, CMRs and orders arrive in different formats. And someone opens them, reads them and copies them by hand into the ERP, a spreadsheet or an email. It's slow, expensive and a source of errors.
Every manually typed document costs twice: the time of whoever types it and, later, the time of whoever has to fix what went wrong.
- ✕The team loses hours typing
Data from invoices and delivery notes that someone copies by hand, document by document.
- ✕Manual errors that reach the ERP
A mistyped decimal creates discrepancies and endless reconciliations.
- ✕Lost CMRs and delivery notes
Documents living in emails and WhatsApp that no one can locate when needed.
- ✕Every document with its own format
Each vendor sends in their own template and no one standardizes that diversity.
- ✕Audits and reconciliations from hell
Without structured data, matching receipts against invoices is a nightmare.
From loose image to structured, connected data
It works with any input channel and the formats you already use. You don't have to change anything: we connect the capture, the extraction and the final destination of the data.
We capture
Photo from mobile, scanner, email or shared folder. Any input channel becomes the starting point of the process.
We extract
OCR + AI identifies the key fields by document type: vendor, VAT, number, date, amounts, line items. No rigid templates.
We connect
Structured data ready for your ERP, Google Sheets, BigQuery or an API. The original document stays archived and traceable forever.
End-to-end Document Intelligence
From capture to the final destination of the data, with human validation where it matters. Covers invoices, delivery notes, CMRs, orders and contracts.
Multilingual OCR
Automatic reading of documents in Spanish, English and other languages and alphabets, on Google Cloud Platform.
Templates per document type
Invoices, delivery notes, CMRs and orders with their own fields. The AI learns each type's pattern and applies it without you typing anything.
Human validation and review
Critical fields (amount, VAT, invoice number) are reviewed by a person before going to the ERP. Zero errors slipping through.
Export to ERP / Sheets / API
Data goes straight to your ERP, a spreadsheet or an API. We configure the destination you already use in your daily operations.
Traceability and audit per document
Each document stays archived with its origin, date, user and extracted version. Findable and auditable in one click.
Discrepancy and duplicate alerts
If an invoice arrives twice or its amount doesn't match the delivery note, the system warns you before it reaches accounting.
Reliable data is born at the document
- ✓No manual retyping
Your team stops copying data. OCR + AI extracts it and leaves the data ready for the ERP.
- ✓Reliable data from the source
Every critical field is validated. What enters the ERP is correct, not "whatever came out of fast typing".
- ✓Audit in one click
Any document is findable by number, vendor, date or amount. With the original image attached.
- ✓Automatic reconciliation
Receipts against orders, invoices against delivery notes: the system reconciles for you and flags what doesn't match.
- ✓Scales to thousands of documents
From 50 invoices a month to thousands a day without hiring more people. Infrastructure grows as you grow.
Questions Document Intelligence answers on its own
Cross-referencing their invoices against your delivery notes, in seconds and without opening Excel.
And vice versa. Traceability catches gaps before month-end close turns them into an emergency.
Receipt, order and invoice are cross-referenced automatically and discrepancies are flagged.
From order date to delivery note date, per vendor, without digging through emails by hand.
The dashboard tells you which CMRs or invoices haven't arrived yet for the current period.
Or with a different amount than the delivery note. Alerts fire before payment leaves the box.
It's not just OCR: it's AI that understands your operation
A generic OCR gives you loose text. We give you structured, validated data connected to your ERP, on Google Cloud Platform. And, above all, experts in making AI fit how your company actually works.
- We start from the real document, not the demo
We begin with your actual invoices and delivery notes. The pilot runs on what your team handles every day.
- Human validation where it matters
Critical fields get a second look. The data entering your ERP is reliable, not a guess.
- Connected to your systems
ERP, Sheets, BigQuery or API: we connect to where you already work, with no migrations or new logins.
- Integrates with the rest of your operation
Combine it with the Logistics Control Tower, the visual WMS or the Internal Process Agent and the data flows on its own.
A pilot that pays for itself with the time it frees up
Closed product, with clear scope and price. No surprises or endless projects. You start with one document type and grow.
Document Intelligence
From loose image to structured data connected with your ERP.
- Setup on Google Cloud Platform and initial configuration
- Templates per document type (invoice, delivery note, CMR, order)
- OCR + AI extraction of key fields
- Human validation of critical fields
- Integration with your ERP, Sheets, BigQuery or API
- Traceability and audit dashboard per document
Maintenance
Processing, support and continuous improvements so it scales without friction.
- Document processing per volume
- Support and review of critical fields
- New templates and extraction adjustments
- Discrepancy and duplicate alerts
Combining it with the Logistics Control Tower or the visual WMS? Document Intelligence feeds reliable data to the rest of your operation. Ask for a joint proposal. Indicative prices in USD, adjustable based on number of document types, monthly volume and integration complexity.
We answer your questions
Does it work with my current formats?
Yes. The AI learns the pattern of each document type (invoice, delivery note, CMR, order) and doesn't require rigid templates. We start the pilot with your own documents to validate that extraction works with your real formats.
Which languages and alphabets does the OCR support?
We work on Google Cloud Platform, which supports the main European languages and Latin alphabets. If you have documents in other languages, we validate it in the pilot with real examples before moving forward.
What happens if the AI gets a field wrong?
Critical fields (total amount, VAT, invoice number) go through human validation before reaching the ERP. If the AI isn't sure about a field, it flags it for review instead of making up a value. Zero errors slip through unseen.
Does it integrate with my ERP?
In most cases, yes. We export the data to your ERP, Google Sheets, BigQuery or an API. In the pilot we confirm the final destination and configure the integration with your current system.
Is my data secure?
Processing happens on Google Cloud Platform, with access controls and data encrypted in transit and at rest. You decide what information is processed and how long it's retained. We comply with GDPR and security best practices.
How many documents can I process?
From tens per month to thousands per day. The infrastructure scales with your volume. The maintenance price adjusts to the number of documents you process, with no surprises on the invoice.
What if I have paper and digital documents?
Both. A paper document is captured with a mobile photo or a scanner; a PDF or email enters directly. The extraction flow is the same: capture, AI extraction and connection to the destination.
What happens after the pilot?
The pilot lasts days and leaves one document type working end-to-end. From there you decide whether to expand to other types (more templates), increase volume or connect it with more systems. No mandatory lock-in.
Request a pilot with your documents
Tell us which documents are drowning you (invoices, delivery notes, CMRs, orders) and how much volume you handle. We'll reply with a pilot proposal in days, not months.
- ✓ No commitment
- ✓ Pilot with your own documents
- ✓ Start with one type and grow
admin.nexuskpr@nexuskpr.com
+1 (786) 503-0144